Therapist productivity calculator: How much time could you get back?

Most therapists spend 35% of their working time writing. This calculator shows exactly how many hours you're losing each week and what it costs your practice.

Based on internal Mentalyc data.

Therapist avatars testimonial section
Rated 4.7 out of 5
4.7/5 · 1,376 ratings
G2G2 4.8
Capterra4.5
Where are you starting from?
Full-time ~140/mo (35 clients/wk), part-time ~80/mo (20 clients/wk)
Most therapists report 15–40 min per note. Based on internal surveys of Mentalyc users.
Default 30 is an estimate, not a measurement. Enter your own time, or 0 to leave worksheets out.
Team Plan auto-selected: best value for 2+ therapists. Every clinician gets full access to all features.
Assumptions (editable)
An estimate. Worksheet Matcher suggests clinically reviewed worksheets for each client; you still choose and share them.
0% shows time savings only.
Scales the annual figures. Monthly figures are for a working month.
For practice owners: if clinicians are paid per session, enter what the practice keeps.

Results update as you type. Nothing you enter is stored or sent.

Potential added revenue · per year
$29,244
net of Mentalyc cost
That’s $2,437 per working month

Assumes half of the time saved is rebooked as paid sessions (adjust above).

Hours Saved per Month
27.7 hrs
of note and worksheet time back
Return on Investment
42× return
on what you spend on Mentalyc
That freed-up time could mean
+17 sessions/month
Worth up to $2,497/month in additional revenue
Pro Plan: $59.99/mo
  • 45 min15Taylor Gordon, APC
  • 15–20 min2–3Jaimy Haskins, LCSW
  • 3–4 hrs/week1 hrKara-Myung Jin Purves, LMFT
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What the calculator doesn't capture

These savings don't show up in the formula above. But for most practices, they add up to more than the note time.

Fewer no-shows and dropouts

Clients who see their progress stay longer and cancel less. Alliance Genie™ points to engagement drops worth a second look, so you can notice them early. Every retained client is revenue your practice keeps.

Progress tracking without the admin

Mentalyc's Progress Tracker builds outcome data from your sessions automatically. No questionnaires, no manual entry. Sessions stay focused on the client. Focused sessions mean better outcomes, and better outcomes mean clients who stay.

Documentation that protects your revenue

Thin documentation is a common reason payers claw back payments. Mentalyc writes notes that consistently meet payer standards, so revenue you've already earned stays earned.

Based on internal Mentalyc data.

Treatment plans in minutes, not hours

Mentalyc generates SMART treatment plans from your session notes, tailored to each client's goals. What used to take 30–45 minutes now takes under five. That time goes back into your schedule.

Based on internal Mentalyc data.

Reviews

What clinicians say about Mentalyc

Therapist avatars testimonial section
4.7/5 · 1,376 in-app ratings
G2 4.8 out of 5 star rating badge - Mentalyc
4.8/5
Capterra reviews Mentalyc therapy documentation software
4.5/5
Rated 5 out of 5

“It takes me less than 5 minutes to complete notes… it’s a huge time saver, a huge stress reliever.”

Ileana Oxley, licensed therapist
Ileana Oxley
LMFT, FL
Rated 5 out of 5

“It’s so quick and easy to do notes now … I used to stay late two hours to finish my notes. Now it’s a breeze.”

Katherine Killham, licensed therapist
Katherine Killham
LPC, SC
Rated 5 out of 5

“By the end of the day, usually by the end of the session, I have my documentation done. I have a thorough, comprehensive note… It’s just saving me hours every week.”

Jack Marchant, licensed therapist
Jack Marchant
CDCII, AK
Rated 5 out of 5

“Before Mentalyc my notes were taking 15-20 minutes per client minimum. Now it takes 2-3 minutes per client.”

Jaimy Haskins, licensed therapist
Jaimy Haskins
LCSW, IN

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