Therapists often face the challenge of keeping up with detailed session notes while managing a full client load. Mentalyc’s AI SOAP Note Generator is designed to make this task easier by turning voice recordings or written summaries into clear, structured SOAP notes in minutes. It helps therapists save time, stay organized, and reduce the stress of manual documentation. With HIPAA-compliant security and formats ready for insurance, Mentalyc is trusted by thousands of professionals. This blog will guide you through what Mentalyc does, how to use its SOAP note generator, and why it’s a valuable tool for modern therapy practices.
Features of Mentalyc’s AI SOAP Note Generator
The key features of Mentalyc’s SOAP note generator are as follows:
Multiple Input Methods for Flexibility
Mentalyc offers several ways for therapists to input session content, making it adaptable to different documentation styles and workflows. Whether you’re a tech-savvy clinician or someone who prefers traditional methods, Mentalyc has an option for you:
- Audio Uploads: Record your therapy session (with client consent) and upload the file. Mentalyc transcribes and processes the content into a structured SOAP format.
- Real-Time Dictation: Speak directly into the platform using its built-in voice capture feature. This is especially useful for therapists who prefer to summarize immediately after a session.
- Manual Summaries: Type or paste your own session notes into the system for AI-enhanced structuring.
This flexibility allows therapists to work in a way that feels natural, without changing their established habits.
Automatic, Structured SOAP Notes
Mentalyc uses advanced natural language processing (NLP) algorithms to generate high-quality SOAP notes that mirror how licensed therapists typically document sessions:
- Subjective (S): Captures the client’s reported feelings, symptoms, and concerns, drawn from the input or audio transcript.
- Objective (O): Extracts observable behaviors, clinician observations, and factual data from the session.
- Assessment (A): Provides a concise clinical interpretation based on both subjective and objective input, aiding diagnostic reasoning.
- Plan (P): Suggests or organizes next steps in the treatment process, including goals, interventions, or follow-ups.
The generated notes are logically organized and easy to navigate, reducing the chance of missing important clinical data.
Compliance-Driven and HIPAA Secure SOAP Notes
One of the biggest concerns in therapy documentation is maintaining regulatory compliance, especially with HIPAA in the US. Mentalyc addresses this by:
- Ensuring Full HIPAA Compliance: All data, whether audio, text, or metadata, is encrypted and stored securely.
- Supporting Insurance-Ready Documentation: The generated SOAP notes meet the documentation standards required for audits or insurance billing, reducing claim denials and ensuring faster reimbursements.
- Audit Trail and Versioning: Allows therapists to track changes in documentation and maintain a compliant version history if ever required.
Editing and Customization Options
While the AI-generated SOAP notes are impressively accurate, Mentalyc understands the importance of clinician voice and judgment. Therefore:
- Full Editing Control: Therapists can edit every part of the AI-generated note before saving or exporting it.
- Template Flexibility: Users can switch between SOAP, DAP, BIRP, and other formats with a single click, depending on their documentation style or clinical requirements.
- Clinical Language Settings: Therapists can adjust the tone, more clinical or more conversational, depending on their preference or audience (e.g., for client summaries vs. clinical records).
Time-Saving Automation
The platform is specifically designed to reduce SOAP note-taking time by up to 80%. Key time-saving features include:
- Note Generation in Under 2 Minutes: Once input is provided, Mentalyc can create a polished SOAP note in seconds.
- Bulk Uploading: For practices with multiple sessions or therapists, batch uploads allow faster processing of session notes.
- Smart Suggestions: The AI recommends plan items, goals, or interventions based on previous sessions, making treatment planning easier.
As a result, therapists can spend less time on administrative tasks and more time on clinical work or self-care.
Write less, focus more
Automate notes and treatment plans while keeping your clinical style and the Golden Thread.
- SOAP, DAP, BIRP, EMDR notes and more
- Alliance signals
- SMART treatment plans
- HIPAA & PHIPA compliant
User-Friendly Interface
Mentalyc’s UI is designed with therapists in mind:
- Minimal Learning Curve: Most therapists are up and running within minutes of signing up.
- Mobile and Desktop Access: Use the tool from any device, ideal for telehealth sessions or documentation on the go.
- Dashboard View: Access recent notes, see pending documentation, and track progress with a clean and organized layout.
Even for those with limited technical skills, Mentalyc offers an intuitive experience from start to finish.
By combining powerful AI capabilities with therapist-friendly design, Mentalyc’s SOAP Note Generator becomes more than just a note tool; it becomes a documentation assistant that supports better care, better time management, and better outcomes.
How to Generate a SOAP Note Using Mentalyc
You can easily generate mental health SOAP notes with Mentalyc AI by doing the following steps:
Step 1: Sign Up or Log In
- Visit https://app.mentalyc.com/register.
- Click on “Start Free” or “Log In” if you already have an account.
- New users can begin with a free trial that includes 15 notes for 14 days, no credit card required.
Step 2: Choose Your Input Method
Mentalyc offers three input methods depending on your workflow preference:
Option A: Upload a Session Audio
- Record your therapy session (with client consent).
- Go to your Mentalyc dashboard and click “Upload Audio”.
- Choose the audio file from your device (supports most formats like .mp3, .m4a, .wav).
Option B: Speak Using Live Dictation
- Click “Record” on the interface.
- Dictate your summary of the session aloud.
- Stop recording when done, and Mentalyc will auto-process the audio.
Option C: Type or Paste Session Summary
- Type or paste a brief summary or bullet points of what occurred during the session.
Step 3: Select Note Format
- Choose “SOAP” from the list of note formats (also includes DAP, BIRP, etc.).
- You can switch formats even after generating the note if needed.
Step 4: Let the AI Generate the Note
- Click “Generate Note”.
- Mentalyc will use AI to process your input and automatically structure the content into:
- Subjective – What the client reported (emotions, thoughts, concerns).
- Objective – Therapist’s observations and facts.
- Assessment – Clinical interpretation and progress.
- Plan – Follow-up actions, goals, interventions.
This takes less than 2 minutes on average.
Step 5: Review and Edit the SOAP Note
- Edit any section of the note to match your voice, style, or clinical needs.
- Add diagnoses, risk notes, or custom text.
- You can also click on “Rephrase” or “Regenerate” sections if needed.
Step 6: Save or Export Your Note
- Once satisfied, click “Save Note”.
- You can also copy the note to your clipboard or export it to PDF/Word format for your EHR or client file.
- All notes are securely stored in your account and can be revisited anytime.
Step 7: Team or Supervision Features (Optional)
- If you’re in a group practice, notes can be shared for review.
- Supervisors can leave comments or approve notes before submission.
Important Notes
- HIPAA-Compliant: All data is encrypted and stored securely.
- Insurance-Ready: Notes are formatted to meet industry standards.
- Auto-Save: Your work is automatically saved as you go.
Mentalyc’s free SOAP note generation makes documentation faster, easier, and more consistent, freeing you up to focus on your clients.
Example of a SOAP Note (Generated by Mentalyc)
Client Name: Jane Doe
Session Date: May 14, 2025
Session Type: Individual therapy – 45 minutes
Therapist: John Smith, LMFT
S – Subjective
Client reported feeling “constantly overwhelmed” and stated she is “struggling to get out of bed in the morning.” She shared ongoing feelings of sadness, low motivation, and frequent irritability, particularly in the evenings. She also mentioned difficulty concentrating at work and increased social withdrawal. Client described sleep disturbances, noting she wakes up multiple times throughout the night. She rated her mood at 4/10 today, slightly improved from the previous week.
O – Objective
Client appeared mildly disheveled but oriented to person, place, and time. Eye contact was intermittent. Affect was flat; speech was soft and slowed. No psychomotor agitation observed. Client completed PHQ-9 in session and scored 17, indicating moderately severe depression. No suicidal ideation or hallucinations reported.
A – Assessment
Client continues to present with symptoms consistent with Major Depressive Disorder (MDD), moderate to severe. Her mood has shown mild improvement since initiating daily journaling, but core symptoms of fatigue, low energy, and social isolation persist. Current stressors include work-related pressure and unresolved grief related to a recent family loss. Progress toward treatment goals is slow but steady.
P – Plan
- Continue weekly individual therapy sessions focused on CBT interventions.
- Assign a client thought-tracking worksheet to challenge negative automatic thoughts.
- Encourage consistent journaling and mindfulness practice.
- Discuss the possibility of a medication referral if symptoms persist by the next session.
- Follow-up scheduled for May 21, 2025.
The Bottom Line
Mentalyc’s SOAP Note Generator is changing the way therapists handle SOAP notes. By automating the note-taking process it allows clinicians to save valuable time, reduce paperwork bunout, and maintain accurate, professional records. Whether you’re uploading session audio, using voice dictation, or typing a summary, Mentalyc quickly turns your input into clear, structured SOAP notes that meet clinical and insurance standards. Its HIPAA-compliant design ensures that sensitive client data stays secure, making it a reliable solution for mental health professionals.
The ability to customize and edit notes also gives therapists full control, allowing them to keep their clinical voice while still benefiting from the speed and structure AI provides. In addition, Mentalyc’s user-friendly interface makes it accessible to therapists at all levels of tech comfort, while its time-saving features help reduce burnout and improve work-life balance.
As mental health care continues to evolve, tools like Mentalyc offer much-needed support by simplifying administrative tasks and letting professionals focus more on clients. Whether you’re new to digital documentation or looking to upgrade your current system, Mentalyc’s AI SOAP Note Generator is a powerful, practical solution for smarter, faster, and more secure therapy notes.
Why other mental health professionals love Mentalyc
“Having Mentalyc take away some of the work from me has allowed me to be more present when I’m in session with clients … it took a lot of pressure off.”
LPC
“By the end of the day, usually by the end of the session, I have my documentation done. I have a thorough, comprehensive note … It’s just saving me hours every week.”
CDCII
“It takes me less than 5 minutes to complete notes … it’s a huge time saver, a huge stress reliever.”
Licensed Marriage and Family Therapist
“It’s so quick and easy to do notes now … I used to stay late two hours to finish my notes. Now it’s a breeze.”
Licensed Professional Counselor
