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Comparing Simple Practice to Mentalyc, Manual EHR vs AI note-taker

Maria Szandrach2022-10-06

Have your progress notes written for you automatically

Almost every therapist takes notes from their sessions. More often than not, trying to capture everything you discussed with your client from the session may get stressful. Tools like Simple Practice and Mentalyc are designed to help you make your note-taking easier and more intuitive. Both of them can make your psychotherapy easier and less stressful, but every individual needs can differ, and in that case, we’d like to introduce both software.

What Apps can Therapists Use to Make Their Work Easier?

Today we would like to introduce and compare two functional and versatile tools that can aid mental health professionals in enhancing their work quality and saving time. One of those apps is all-in-one support, the other offers more specialized support for creating concise and accurate therapy progress notes. Please welcome Simple Practice and Mentalyc.

Simple Practice is software that lets you handle scheduling, documentation, note-taking, and billing within one app. However, you can only create your notes manually using pre-created or custom templates or custom templates, which may sometimes come up as limiting and still takes up a lot of your time.

While creating Mentalyc, we took those concerns seriously, aiming to provide the most flawless and hassle-free note-taking experience for mental health professionals. Therefore, your notes are automatically created from the session audio recording using AI technology that captures the note highlights and puts together the summaries that meet the insurance standards.

Notetaking for mental health professionals – which software is the best?

Mentalyc is a therapy-focused tech startup that streamlines the onboarding process for creating top-quality progress notes in minutes. Learn about the main differences in day-to-day usage by watching our introductory videos.

A Brief Introduction to Simple Practice

Established in 2012 by Howard Spector, Simple Practice is a mental health professional practice management software that assists therapists in running their sessions better.

  • Scheduling

The Simple Practice scheduling feature helps you keep your calendar in check. By letting your clients make online appointment requests, the app saves time that can be used for sessions or further enhancing your skills. Simple Practice also integrates video calls into your workflow and allows unlimited reminders, which can significantly reduce the number of no-shows. As a nice add-on, the app syncs with other scheduling tools, such as Google Calendar, iCal, or Calendly.

  • Documentation

Simple Practice administers client documentation, providing you with several editable note-taking templates. You can also create new, custom-made ones and leave private administrative notes for yourself. Ah, and last but not least, previous notes are fully editable.

  • Client communication

Ever felt the need to create a customer portal where your clients have full access to their documents, billing info, and appointments? Simple Practice allows just that. In addition, you can create an uncomplicated website to improve your digital presence as a therapist. You can also send private, encrypted messages to the entire client base or set up custom reminders.

  • Billing

In terms of dealing with the financial aspects of therapeutic practice, Simple Practice comes with in-built bank-level security on every input of client information, making it easy to make online payments. You can also turn on the autopay feature, which bills your clients on the exact due date without having them worry about not paying on time. Through the portal, customers can also directly fill in the insurance claims.

With this variety of robust and helpful components, Simple Practice can be a great choice when managing your therapeutic work. Yet, because note-taking is only one of the features it provides, it is not the best option on the market when it comes to this aspect.

Introducing Mentalyc - an AI-based mental health professional note-taking tool

When creating Mentalyc, we wanted to make documenting your practice and therapeutic progress as easy and intuitive as possible. Mentalyc is a user-friendly tool for documenting your therapy practice and progress. Our AI-Scribe software automatically creates notes and offers detailed statistics, including the identification of symptoms and OFAID (onset, frequency). If more information is needed, Mentalyc can also analyze underlying issues and surrounding factors that may contribute to them.

That is how our therapy-dedicated AI-Scribe came to be. Psychotherapists who use Mentalyc to convert session recordings into progress notes save their own and their customers' time. Additionally, solid session documentation is an irreplaceable tool in supervision sessions, which may further enhance the mental health professionals' work effects.

Sometimes in therapy, it’s all about time

As a Progress Notes Survey created in 2019 by Barbara Griswold suggests, almost a third of 499 therapists spend over 10 minutes taking notes. In an industry where therapeutic sessions seldom last more than an hour, and there is a general shortage of qualified mental health professionals, Mentalyc is a true game-changer. Using our therapy progress notes software, psychotherapists spend an average of 2 minutes reviewing and editing their notes.

How Mentalyc note-taking works

Mentalyc is an intuitive tool for therapists with minimal-to-no setup. You only have to record the session audio. After the session, upload it to the software, and your counseling notes will be ready in no time. If you want to learn how to record your sessions, click here to get info on how to do it.

In simple words, the Mentalyc AI note-taking method converts your session audio into a verbatim transcript and a fully editable progress note. All notes are fully anonymized, and no client data is required to create a counseling note.

Learn more about Mentalyc notes.

Last but not least - Security

When creating Mentalyc, we emphasized how important data security is. Everything you enter into the tool is stored in HIPAA-compliant databases that are fully encrypted and inaccessible by Mentalyc. Moreover, the app deletes entire session recordings uploaded after the note has been created.

Learn more about how Mentalyc handles security.

Mentalyc is a popular tool among counselors for improving workflow and increasing efficiency by integrating into existing EHR systems. It's easy to export notes with Mentalyc's user-friendly interface, allowing for the seamless sharing of important information with colleagues or clients.

Ready to join our team?

As a team of therapists and mental health professionals, we believe Mentalyc is the leading software in therapy progress note-making. It’s super intuitive to use, saves a ton of time due to AI incorporation, and the notes produced often exceed the quality of those made traditionally.

Want to know more about the benefits Mentalyc can bring to your work? Check out our features! We also offer a free trial!

About the author

Maria Szandrach

Maria is an experienced entrepreneur with over 10 years of experience and a MSc degree from London Business School. She co-founded Mentalyc as her third startup (the previous ones were solving problems in the Mental Health and Insurance industries). As a teenager, Maria went to therapy for an eating disorder. She switched therapists 5 times before she eventually recovered. She devoted her career to making therapy more effective and efficient.

Learn More About Maria


All examples of mental health documentation are fictional and for informational purposes only.

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