The importance of Electronic Health Records (EHRs) cannot be over-emphasized. Making sure that you and your organization stay compliant with the Health Insurance Portability and Accountability Act (HIPAA) is of utmost importance with respect to keeping patient information safe. A step in the right direction is choosing the right HIPAA compliant EHR for your practice.
The aim of this article is to guide you to select the best tools by providing insights into their features, pros and cons. Dive in to find out which EHR suits your needs.
Mentalyc
AI is changing the world and EHRs are not left out. Mentalyc is a top rated AI EHR that provides automatic progress note generation for therapists from audio and text inputs, it also offers template building, session recording, and much more.
Mentalyc is HIPAA compliant and does this by ensuring that recordings on the platform are not stored but immediately deleted from their servers after a session is transcribed. The tool also removes all personal information from outputs ensuring that no PHI is stored. Furthermore, Mentalyc stores all data in fully encrypted HIPAA and PHIPA compliant databases for maximum data security.
Mentalyc offers a 30 day free trial and pricing starts at $39 per month.
Simple Practice
Simple Practice is a HIPAA compliant EHR with features such as scheduling, integrated billing, payments, insurance claim filing and more. It is used by health and wellness practitioners in private practice.
Automate documentation and session analytics with Mentalyc
From intake to progress and treatment planning — automated, and aligned with your clinical style.
- HIPAA, PHIPA & SOC2 Compliant
- SOAP, DAP, BIRP, EMDR & more formats
- SMART treatment plans with goals & tracking
- Alliance insights
This software is easy to use and provides important features such as appointment reminders to reduce no-shows, telehealth features to hold sessions with clients anywhere and more. It also offers a professional website building tool to help users build a professional website in minutes.
According to it’s website. Simple Practice enforces HIPAA compliance on it’s tech infrastructure in a number of ways to ensure user data stays confidential.
Simple Practice users have praised it for it’s good customer service, ease of use and affordable price. Pricing starts at $29 per month and the platform offers a 30 day free trial.
Therapy Notes
Therapy Notes is one of the oldest and best known web-based EHRs for good reason. According to Capterra, Therapy Notes is rated 4.7 out of 5 stars by over 800 customers at the time this article was written.
Services provided by the software include: Notes, Appointment Scheduling, Billing, Telehealth and more. Therapy Notes customers rate the company highly in terms of customer support and ease of use but complain about its billing and telehealth features.
To ensure that it remains HIPAA compliant, Therapy Notes states that it uses top grade data encryption and powerful firewalls to protect user data. It also claims to engage in company wide HIPAA training to ensure compliance.
Therapy Notes pricing starts at $49 per month and it also offers a 30 day free trial.
TheraNest
TheraNest is a top rated EHR software. It provides features such as an intuitive form builder, note templates, billing, advanced scheduling and reports. It provides HIPAA compliant video conferencing and provides users with extensive customization options to fit their needs. Information on TheraNest’s website states that it is fully HIPAA compliant and all data is stored securely with encryption.
Online reviews indicate that users love the user-friendliness of the platform but have issues with the quality of customer support provided. TheraNest offers a 21 day free trial and pricing starts at $39 per month.
TherapyAppointment
TherapyAppointment provides individual and group practices with features such as charting, insurance filing, billing, telehealth, appointment reminders and more. Users have praised it for it’s affordability and easy to use design.
It doesn’t offer much in terms of customization and users have complained about some technical issues and customer service. For HIPAA compliance, TherapyAppointment states on their website that they follow HIPAA and HITECH standards for encrypted transmission and storage of PHI and make use of HIPAA-compliant encrypted record sharing and messaging technology.
There’s also an employee access control feature for group practice users that allows admins control who has access to certain private client information. TherapyAppointment also ensures that client data is backed up in multiple locations in compliance with HIPAA disaster recovery mandates.
Pricing starts at $10 per month and a 30 day free trial is available.
Conclusion: Navigating the World of HIPAA Compliant EHRs
Choosing the right HIPAA-compliant EHR is a critical decision for healthcare providers. Whether opting for a free solution suitable for smaller practices or investing in a robust paid EHR for larger healthcare organizations, the key lies in selecting a system that aligns with the unique needs and goals of the healthcare facility.
By prioritizing security, interoperability, and user experience, healthcare providers can leverage EHR solutions to enhance patient care while ensuring compliance with HIPAA regulations.
Why other mental health professionals love Mentalyc
“If I were recommending this software to a colleague, I would tell them that it is the best thing that they could do for their practice.”
Licensed Professional Counselor
“Do yourself a favor, make your life easier. Use the tools that are readily available … I found Mentalyc to be one of the best tools that I’ve ever used.”
Licensed Marriage and Family Therapist
“It immediately changed my quality of life, personally and professionally. I went from 3–4 hours a week of notes to 1 hour at most … that alone is invaluable personally and professionally.”
Owner/Independently Licensed Marriage & Family Therapist (IMFT)
“For those who have hesitations … It is a lifesaver. It will change your life and you have more time to be present with your patients.”
Licensed Clinical Social Worker
