AI creates the note and intuitive interface makes editing, copying or deleting quick and seamless.
We ensure note-taking is quick, easy and up to standards.
"I find the accuracy of the note summarization startling. The ability of the AI to pull important details out of, often meandering exploration, saves me an enormous amount of time on notes. For the first time in years, I don’t feel like I’m constantly fighting to keep current and I didn’t have to sacrifice accuracy or depth the way other solutions require."
Private practitioner in Santa Monica.
Session summaries are concise and well structured into 4 sections covering all crucial information.
In this section the AI is pulling data supporting medical necessity. It will look for symptoms, OFAID (onset, frequency, etc.) and resulting impairments in the client's life. If there is no sufficient information about it, it will just elaborate on the main issue and available circumstances.
This section captures what the therapist was doing or saying to improve the client's situation. You can expect 5 concise bullet points. Our AI describes those in plain English, instead of listing treatment modalities (therapy schools such as CBT, DBT, MI e.t.c). It is something we will as well add soon.
This section has you covered when it comes to insurance requirements. It talks about what your clients is getting better at due to the treatment and which areas still require work. This way you validate usefulness of your sessions and need for treatment continuation.
In this section, the AI writes about the general attitude of the client towards the therapist's interactions. It is a good indication of the likelihood of progress. It also gives you feedback that might help you adjust your approach to the specific case of your client.
Apart from drafting your progress notes, Mentalyc can reveal some extra insights from your sessions. Currently it measures total session time and the talking time of both the therapist and the client. More useful insights will follow in coming weeks!
Mentalyc works in any session, online, in-person or hybrid, there are no limits! Recording is free and HIPAA compliant.
You can directly upload your recordings from any device
If you record your online sessions directly on your computer (check recording instructions for Macbook and Windows). You will find it easiest to upload them directly from Mentalyc's web app on your computer. There you drag and drop your files onto the upload fields on the home screen (See our uploading guide).
For in-person or phone call sessions you will most likely use your phone (or tablet) to do the recording. For this case we have enabled uploads directly from mobile devices (and tablets). Reviewing and signing notes is only possible from desktop at this time.
In order to use the Mentalyc app on your phone you need to save it as a bookmark on your desktop. The app cannot be found on the app or google store you will need to follow the instructions for Safari and Chrome in order to set it up. If you plan on uploading from your phone this will be very handy.
HIPAA compliance is just the beginning of our data protection efforts.
To make your life easier we have prepared a client consent template which is available to you directly in the Mentalyc app (under user profile) and on our website. We highly recommend informing clients about recording sessions. Download here.
No recordings stored
When you upload your session recording onto Mentalyc, it will be immediately transcribed and the recording will be deleted forever. This whole process happens in a secure HIPAA compliant environment. Learn more about what happens to recordings on Mentalyc.
Notes are anonymized
When your upload is ready, it will be immediately transcribed without storing any client identifiers (names, places, etc. will be removed from it). It is up to you whether you use full client names while adding a new client, you can also use their nicknames or initials if you do not want Mentalyc notes to be considered as client medical records.
You can delete the anonymized notes from Mentalyc at any time. You can delete either just the transcript or anything associated with a session (transcript, notes and session stats). This is unnecessary, however, as Mentalyc is both HIPAA compliant and anonymous. See our guide on how to delete notes from Mentalyc.
Client talking points
When discussing the use of Mentalyc with your client it is important to let them know about all the mentioned points. We have also prepared a separate page talking about security and client benefits in details. Feel free to share it with your clients.
You can keep you records in Mentalyc or elsewhere, Mentalyc makes it easy to export and be flexible
Mentalyc saves all your notes under the "records" page in the app. You can find all you past notes, transcripts and stats there. They are anonymized, encrypted and HIPAA compliant.
Exporting notes from Mentalyc was never easier. It takes 1 click to copy or download the notes to be ready for your EHR, store on your device or print. You can keep the notes in Mentalyc and in an EHR or delete them from Mentalyc. It's up to you!
Notes consist of 4 concise sections: Client Presentation (presented problem, symptoms, onset, frequency e.t.c), Therapeutic Interventions (5 most important ones to keep the note concise), Progress Statement (what the client is getting better at, and what still requires improvement) and Client Response (how is the client response to interventions). The format is dictated by payer requirements and follows best practices. You can easily adjust it to your needs as the note draft is fully editable as any text file (you can format and structure the text in any way).
Our algorithms are trained on big data sets of therapy conversations and notes. Additionally, they are trained in therapy books, such as the DSM 5 manual, treatment planners, etc. They recognize patterns in conversations and draw their own conclusions. This way, they can provide interesting insights into your case conceptualization! Nonetheless, remember to double-check what they come up with. At the end of the day, there is more to clinical practice than statistics!
The Mentalyc’s notes tend to be slightly longer than what most clinicians write. Depending on the session it will be 1-5 bullet points (there are 4 sections). We want to make sure that you have enough information to argue against an auditor, conceptualize the case and defend yourself in court!
Only one note will be created. This is not advised, as the system will not be able to differentiate between 2 clients and will blend your two separate sessions into one. For optimal use, record and upload each client session individually.
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